Essential Job Responsibilities

• Develop overall project plans for all activities and initiatives for designated clients.
• Lead day-to-day management and optimization of projects with scheduling tools and status reporting.
• Closely collaborate with designated department teams and agency leadership.
• Develop budgets and estimates for all client assignments and tracks actual vs. estimated hours throughout the process.
• Set project milestones and timelines.
• Manage the production work of the project team, keeping them on task, realigning work to meet priorities and scheduling needs.
• Organize and set clear expectations for all project tasks and deliverables.
• Manage project forecasting to ensure appropriate utilization of staff and vendors.
• Serve as the primary point of contact for production vendors, maintain relationships and negotiate fees. Confirm availability of vendor and escalate risk to leadership for sourcing new vendors as necessary.
• Proactively seek out new vendors for both improved quality and greater value.
• Help facilitate and implement a streamlined workflow of agency processes. Anticipate setbacks or opportunities for process and production improvement and proactively communicate with leadership when potential issues or opportunities arise.
• Conduct and lead status meetings regularly with internal teams, ensure thorough communication with all stakeholders at all stages of every project.
• Facilitate proofreading and review all creative to ensure 100% production-ready files. If necessary, communicate with vendors to ensure production requirements are met.
• Be passionate about delivering the best quality work but find ways of producing it that it does not jeopardize schedule and budget.